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Annual Notices

Annual Notices
2015-2016


Early Entrance Screening
Early Entrance Kindergarten Screening for the 2016-2017 school year will begin August 8, 2016.  In order to begin this evaluation processes, please contact Special Pupil Services at 216.587.6100, ext. 3600  by August 1, 2016, to schedule an appointment. Evaluations will take place at Abraham Lincoln School, (6009 Dunham Road, Maple Heights). 

During this process, the child will be given an IQ evaluation and should the child’s IQ meet the Early Entrance criteria then additional evaluations will be scheduled at that time. After all evaluations have been facilitated, the parent/guardian along with a team of staff will consider all data and determine if the child meets the criteria for Early Entrance.

Children who will be 5 years old after September 30, 2016 but no later that December 31, 2016 may qualify for early admission in the 2016-2017  kindergarten program in the public schools if they show a high degree of maturity in areas of social, cognitive, and motor development.

Individuals with Disabilities Act (IDEA) Notice
The Individuals with Disabilities Act (IDEA) established funds for which school districts may apply.  IDEA Part B (formerly called Title IV-B Flow-Thru) and Early Childhood Grant Applications are currently being completed by the Maple Heights City Schools for the 2016-2017 school year.  The funds generated through these grant awards must be utilized in the education of children with disabilities.  If you have any comments, questions, or would like additional information regarding these grant applications, you may submit them in writing to Dr. Meghan Shelby, Director of Special Pupil Services, 5740 Lawn Avenue, Maple Heights, Ohio 44137.

Notice:  Public Meeting - 516 (IDEA) Grant
There will be a public meeting on August 3, 2016, 10:00-11:00 a.m. in the Special Pupil Services Office.  The public is invited to meet with Meghan Shelby, Director of Special Pupil Services, to offer ideas and suggestions on how these funds are to be spent.  If there any questions regarding this notice please contact Dr. Shelby at 216-587-3200 extension 3600.

Notification of Rights Under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are:

1.   The right to inspect and review the student's education records within 45 days of the day the District receives a request for access.  Parents or eligible students should submit to the principal a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

2.   The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate.  Parents or eligible students may ask the District to amend a record that they believe is inaccurate. They should write the Director of Pupil Services clearly identify the part of the record they want changed, and specify why it is inaccurate. If the District decides not to amend the record as requested by the parent or eligible student, the District will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

3.   The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to District officials with legitimate educational interests. A District official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the District Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another District official in performing his or her tasks.

A District official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.  Upon request, the District discloses education records without consent to officials of another District in which a student seeks or intends to enroll.

4.   The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
U
.S. Department of Education
400 Maryland Avenue, SW, Washington, DC  20202-5901

Student records shall be available only to students and their parents, eligible students, designated school officials, and designated school personnel, who have a legitimate educational interest in the information, or to other individuals or organizations as permitted by law.  Both parents shall have equal access to student records unless stipulated otherwise by court order or law. In the case of eligible students, parents may be allowed access to the records without the student's consent, provided the student is considered a dependent under section 152 of the Internal Revenue Code. Only "directory information" regarding a student shall be released to any person or party, other than the student or his/her parent, without the written consent of the parent, or, if the student is an eligible student, without the written consent of the student, except to those persons or parties stipulated by the Board's policy and administrative guidelines and/or those specified in the law.

Each year the District provides public notice to students and their parents of the District's intent to make available, upon request, certain information known as "directory information." The Board designates as student "directory information":

1.    student’s name
2.    student’s photograph
3
.    student’s extracurricular participation
4
.    student’s achievement awards or honors
5
.    student’s weight and height, if a member of an athletic team

For information about parent and student rights to inspect, review and request amendments to educational records, or if parents/students believe their rights under Federal law have been violated, please contact Dr. Meghan Shelby, Director of Special Pupil Services, 5740 Lawn Avenue, Maple Heights, 44137 or at 216-587-6100, ext. 3600.

Section 504 Compliance Officer / ADA Compliance Officer
The Board of Education of the Maple Heights does not discriminate on the basis of race, color, national origin, sex, or disability in its programs and activities.  Meghan Shelby, Director of Special Pupil Services has been designated to handle inquiries regarding the non-discrimination policies.  Dr. Shelby can be contacted as follows: Maple Heights, Special Pupil Services, 5740 Lawn Avenue, Maple Heights, 44137 or at 216-587-6100, ext. 3600. 

Records Access and Confidentiality
Under the Federal Education and Privacy Act of 1996, parents or adult students (18 years or older) in the Maple Heights City Schools have the right to inspect and review official student records and related information upon written request to the principal of the building to which the student is assigned. An appointment for the review of the records will be made at a mutually convenient time as soon after the receipt of the written request as possible.  A parent or adult student who believes that information contained in the educational records of the student is inaccurate or misleading or violates the privacy or other rights of the student may request in writing that the records be amended.

A student’s records and related information shall not be released to any individual, group, organization or agency, except with the written consent of the student’s parents or an adult student himself/herself. Exception to this rule would be in regard to compliance with judicial order (subpoena) or other situations as defined by law and/or Board of Education Policy.

Public's Right to Know (Public Records Policy)
Board of Education Policy GAAB
 

Parents' Right to Know
Parents have the right to know about the teaching qualifications of their child's classroom teacher in a school receiving Title I funds.  The federal No Child Left Behind (NCLB) Act requires that any local school district receiving Title I funds must notify parents that they may ask about the professional qualifications of their child's classroom teacher.

These qualifications include:
1.  Whether the teacher has met the Ohio teacher licensing criteria for the grade level and subject areas in which the teacher provides your child instruction.
2.  Whether the teacher is teaching under emergency or temporary status that waives state licensing requirements.
3.  The undergraduate degree major of the teacher and any other graduate degree or certification (such as National Board Certification) held by the teacher and the field of discipline of certification or degree.
4.  Whether your child is provided services by instructional paraprofessionals and, if so, their qualifications.

You may ask for the information by contacting the building principal at the school your child attends.  Be sure to give the following information with your request: Child's full name, Parent/Guardian full name, Address, City, State, Zip, and the Teacher's name.

Individuals with Disabilities
The Individuals with Disabilities Education Act mandates that every school district in the country develop a system to identify children with disabilities, birth through age 21, who live in their district.  Additionally, the Rules for the Education of Handicapped Children, adopted by the Ohio Board of Education, direct that school districts conduct an annual in-school effort to identify and provide services to children with disabilities.  Any child who you suspect has a disability should be referred to the child’s building principal. The principal will provide additional information about the differentiated referral system.

The District’s Title IX Coordinator
The Board of Education of the Maple Heights does not discriminate on the basis of sex in its educational programs, activities, or employment policies as required by Title IX of the 1972 Education Amendments.  Bruce Willingham, Assistant Superintendent, has been designated as the district’s Title IX Compliance Coordinator.  Inquires regarding compliance with Title IX may be directed to Dr. Willingham at Maple Heights Board of Education, 5740 Lawn Avenue, Maple Heights, 44137 or at 216-587-6100,  ext. 3500. 

Americans With Disabilities Act (A.D.A.)
The Maple Heights Board of Education welcomes and encourages any and all comments from individuals interested in the Americans with Disabilities Act (A.D.A) The A.D.A. contains Title I-Employment, Title II-Public Services, and Title III-Public Accommodations. Please contact Dr. Meghan Shelby, Director of Special Pupil Services, 5740 Lawn Avenue, Maple Heights, 44137 or at 216-587-6100, ext. 3600.

Equal Educational Opportunities
All students of the District have equal educational opportunities.  Students have the right to be free from discrimination on the basis of race, color, national origin, citizenship status, religion, sex, economic status, marital status, pregnancy, age, disability or military status in all decisions affecting admissions; membership in school-sponsored organizations, clubs or activities; access to facilities; distribution of funds; academic evaluations or any other aspects of school-sponsored activities.  Any limitations with regard to participation in a school-sponsored activity are based on criteria reasonably related to that specific activity.

Provision of Aids & Services to Hearing Impaired individuals
The Maple Heights City Schools shall provide reasonable aids or services to allow individuals with hearing impairments to attend, participate in, and/or benefit from school-sponsored programs and activities.  Any individual needing such an aid or service shall notify Dr. Meghan Shelby, Special Pupil Services Director of such need, in writing, at 5740 Lawn Avenue, Maple Heights 44137, at least seven (7) days prior to the date of the program/activity at which the aid/service is needed.  Request should include the type of aid/service needed, and the reason for needing the aid/service.

Anti-Harassment/Intimidation/Bullying Policy
Per Ohio Law, House Bill 276 requires all school districts to develop and adopt an anti-harassment/intimidation/bullying policy.  In addition to the adoption and implementation of this policy, district administrators are required to provide semiannual summary reports of reported acts of harassment, intimidation and bullying.  The Maple Heights City Schools' most recent report follows:

District Report: Bullying & Harassment
District Policy FCJ: Bullying & Harassment

HOTLINE TO REPORT ACTS OF HARASSMENT, INTIMIDATION AND/OR BULLYING 216.438.6420.


Input Sought on Federal Funds
The Maple Heights City School District receives notification of their entitlement of federal funds allocated in accordance with the Individuals with Disabilities Education Act, Public Law 92-142.  Utilization of these funds is designated to provide services and programs for disabled students.  Persons who wish to comment on how to utilize these designated funds are welcome and encouraged to contact our Office of Curriculum & Instruction at 5740 Lawn Avenue, or by phone at 216.587.6100, ext. 3400.

Report Fraud
Ohio Fraud Reporting System provides citizens and public employees with several ways to anonymously report allegations of fraud, abuse or misuse of taxpayer funds.  Individuals can:

1)   Anonymously call the Auditor of State's Fraud Hotline at 866-FRAUD-OH (866.372.8364).
2)   Complete an online complain form at: https://ohioauditor.gov/fraud.html
3)  Submit a written complaint via the U.S. mail to:  Ohio Auditor of State's Office, Special Investigations Union, 88 East Board Street, P.O. Box 1140, Columbus, OH  43215.

  

The Maple Heights City School District does not discriminate on the basis of race, color, national origin, religion, age, gender, economic status, disability, or military status in its dealings with employees, students, the general public, individuals with whom it does business, applicants for employment, or in its educational programs and activities; and provides equal access to the Boy Scouts and other designated youth groups.

Contact Us
Maple Heights City Schools5740 Lawn Avenue
Maple Heights, OH 44137
View Map & Directions
Phone: 216-587-6100
Fax: 216-518-2674